The Finance & Procurement Manager is responsible for maintaining financial discipline, procurement processes, vendor payments, budget tracking, and financial reporting throughout the lifecycle of Hillywood Fiesta.
The role exists to ensure that project funds are properly allocated, expenditures are monitored, procurement is conducted efficiently, and all financial activities remain aligned with approved budgets and project objectives.
The Finance & Procurement Manager serves as the financial control point between the PMO, vendors, partners, contractors, and service providers.

The Finance & Procurement Manager will:

Financial Management & Budget Control (Primary Function)

• Develop, maintain, and monitor the project budget across all departments and phases of Hillywood Fiesta.
• Track all project expenditures in real time and flag variances or overspends to the PMO Director immediately.
• Prepare and maintain accurate financial records, ledgers, and transaction logs throughout the project lifecycle.
• Manage cash flow projections and ensure funds are available for upcoming operational requirements.
• Review and authorise payment requests in line with approved procurement and financial processes.
• Produce weekly and monthly financial reports for PMO leadership and stakeholders.

Procurement & Vendor Payments

• Oversee the procurement process for all project-related goods and services — ensuring competitive selection, proper documentation, and value for money.
• Manage vendor onboarding, contract documentation, and payment scheduling.
• Track all vendor deliverables and link payment releases to milestone completion.
• Maintain a procurement register capturing all purchase orders, contracts, and supplier agreements.
• Liaise with external vendors, contractors, and service providers on payment timelines and invoice reconciliation.
• Ensure all procurement activity complies with project approval workflows and authority limits.

Financial Compliance & Risk Management

• Ensure all financial transactions are properly documented, approved, and auditable.
• Identify financial risks and cost overrun risks early and escalate with recommended mitigations.
• Support internal and external audit requirements by maintaining organised and accessible financial records.
• Ensure compliance with applicable financial regulations and organisational policies throughout the project.

Office & Project Finance Support (Secondary Function)

• Support department heads with budget planning and expenditure tracking for their respective areas.
• Assist with reimbursement processing, expense claims, and petty cash management as required.
• Provide financial input and cost analysis for decisions related to vendors, events, and logistics.
• Coordinate with the PMO Coordinator on finance-related documentation and approval workflows.

This role reports directly to the PMO Director and collaborates closely with the Operations & Strategy Lead, Program Manager, and all department heads.

This role is suited to a detail-oriented finance professional who is comfortable in a fast-paced, multi-stakeholder project environment and can independently maintain financial discipline across the entire project.

• Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, or a related field.
• Demonstrated experience in financial management, budget tracking, or procurement — ideally within events, media, production, or large-scale projects.
• Strong understanding of procurement processes, vendor management, and payment workflows.
• Proficiency in financial tracking tools, spreadsheets (Google Sheets / Excel), and accounting software.
• High attention to detail and accuracy in financial record keeping.
• Ability to work independently and manage multiple financial processes simultaneously.
• Professional communication skills for engaging with vendors, partners, and senior stakeholders.

• Experience in project-based environments — entertainment, events, production, or startup.
• Familiarity with contract management and vendor negotiation processes.
• Understanding of cash flow management in project-based settings.
• Prior experience supporting audit or compliance processes.