Role Overview
The Marketing Coordination Intern will support the planning, coordination, and execution of
marketing campaigns, influencer partnerships, audience engagement initiatives, and
promotional activities. This role is ideal for creative and organized individuals interested in
marketing, communications, content coordination, branding, and audience growth.

Primary Responsibilities
a) Campaign Coordination
● Assist in coordinating marketing campaigns and promotional activities
● Support campaign scheduling and execution
● Track campaign timelines and deliverables
● Maintain campaign documentation and records

b) Influencer & Partner Coordination
● Support communication with influencers and creators
● Assist in maintaining influencer databases
● Track deliverables and campaign requirements
● Coordinate follow-ups with partners and stakeholders

c) Content Coordination
● Assist in content collection and organization
● Support social media planning activities
● Coordinate with creative teams for content requirements
● Maintain marketing asset repositories

Secondary Responsibilities
● Support influencer outreach and communication
● Assist with content collection and organization
● Support campaign reporting and documentation
● Assist with media and PR coordination activities
● Maintain influencer and media databases
● Support event marketing activities during auditions and bootcamp phases
● Assist in audience engagement initiatives
● Support marketing asset management

Qualifications & Skills Required
● Graduate in Marketing, Communications, Media, Journalism, Business
Administration, or related fields preferred.
● Experienced in Marketing
● Internship, freelance, volunteer, campus media, or marketing-related experience
preferred
● Fresh graduates are also encouraged to apply
● Strong communication skills
● Content creation and creativity
● Basic understanding of digital marketing
● Social media awareness
● Content coordination abilities
● Organizational and multitasking skills
● Basic reporting and documentation skills
● Proficiency in computer applications

Key Success Indicators
● Campaign deliverables are tracked effectively
● Influencer communications remain organized
● Marketing reports are completed on time
● Content requirements are coordinated efficiently
● Marketing assets remain updated and accessible
● Audience engagement activities are executed smoothly

Positioning Within Marketing Team
This role functions as a coordination and support resource for the Marketing & Audience
Growth team, helping ensure campaigns, content, influencers, and audience engagement
activities remain organized and on schedule.

Reporting Structure
● Reports To: Marketing & Audience Growth Manager
● Works Closely With: Creative Team & Marketing Team

Role Overview
The Event Logistics Intern will support the planning and execution of logistical requirements
for auditions, bootcamp activities, production schedules, and event operations. This role is
ideal for individuals who enjoy field work, coordination, problem-solving, and managing
moving parts during live events.

Primary Responsibilities
a) Logistics Coordination
● Assist in coordinating event logistics and operational requirements
● Support venue preparation and readiness activities
● Help manage transportation and accommodation arrangements
● Support inventory and equipment tracking
b) Event Operations
● Assist with on-ground event execution
● Support registration and participant management activities
● Coordinate vendor requirements during events
● Assist in managing event-day logistics
c) Documentation & Tracking
● Maintain logistics trackers and schedules
● Record inventory movements and logistics updates
● Assist in preparing logistics reports
● Maintain vendor and venue documentation

Secondary Responsibilities
● Support audition venue setup and breakdown
● Assist with contestant and guest logistics
● Support accommodation and travel planning
● Assist in managing event materials and supplies
● Coordinate with local vendors and service providers
● Support emergency and contingency planning activities
● Assist in volunteer coordination during events
Qualifications & Skills Required
● Graduate in Event Management, Logistics, Operations, Hospitality, Tourism, Business
Administration, or related fields is preferred.
● Event volunteers, campus festival, logistics, hospitality, or operations experience
preferred
● Fresh graduates are also encouraged to apply
● Strong coordination abilities
● Organizational skills
● Attention to detail
● Problem-solving mindset
● Time management
● Communication skills
● Ability to work flexible hours when required
● Is willing to travel when required
Key Success Indicators
● Logistics activities are executed smoothly
● Event operations run efficiently
● Vendors receive timely support
● Operational disruptions are minimized
● Inventory and logistics records remain accurate
Positioning Within Event Operations Team
This role serves as an operational support resource for event logistics and execution, helping
ensure smooth delivery of auditions, bootcamp activities, and event operations.
Reporting Structure
● Reports To: Festival Operations Manager
● Works Closely With: Operations Team, Venue Teams, Vendors and partners &
Production Team

Role Overview
The Project Management Intern will support project planning, tracking, coordination,
documentation, and reporting activities across the Hillywood Fiesta ecosystem. This role is
ideal for individuals seeking practical experience in project management, stakeholder
coordination, reporting, and large-scale project execution.

Primary Responsibilities
a) Project Coordination
● Assist in maintaining project plans and timelines
● Support follow-up tracking and action item management
● Coordinate updates from different departments
● Assist in monitoring project milestones and deliverables

b) Documentation & Reporting
● Maintain project records and documentation
● Assist in preparing weekly project reports
● Update project dashboards and trackers
● Document meeting notes and action items

c) Stakeholder Coordination
● Support communication between departments and stakeholders
● Assist in scheduling project meetings
● Follow up on pending deliverables
● Support information flow across teams

Secondary Responsibilities
● Assist with PMO documentation and filing systems
● Support vendor and partner coordination activities
● Assist in project risk tracking and issue escalation
● Support audit and compliance documentation
● Assist with operational reporting requirements
● Support event and project execution activities when required
● Assist in maintaining project management systems

Qualifications & Skills Required
● Graduate in Business Administration, Management, Project Management,
Commerce, Economics, or related fields
● Internship, academic project, student leadership, event management, or coordination
experience preferred
● Fresh graduates are encouraged to apply
● Strong organizational skills
● Attention to detail
● Communication and coordination abilities
● Analytical thinking
● Basic Excel and reporting skills
● Time management
● Problem-solving mindset

Key Success Indicators
● Project trackers remain accurate and updated
● Follow-ups are completed on schedule
● Documentation remains organized and accessible
● Reports are delivered on time
● Teams remain informed and aligned
● Project activities receive effective coordination support

Positioning Within PMO
This role functions as a project coordination and reporting support resource within the PMO,
helping ensure visibility, accountability, and execution across all project activities.

Reporting Structure
● Reports To: PMO Director
● Works Closely With: PMO Team, Department Leads & Marketing & Event Operations
Team

Role Overview
The Graphic Designer Intern will support the development, design, and execution of visual
communication materials across the organization. This role is ideal for individuals who are
passionate about graphic design, branding, visual storytelling, content creation, and creative
problem-solving. The intern will gain practical exposure to marketing campaigns, event
branding, digital content creation, print production, and creative project execution while
working on high-impact entertainment and media initiatives.

Primary Responsibilities
a) Creative Design & Visual Asset Development
● Design social media creatives, promotional materials, and marketing assets
● Assist in creating branding materials for campaigns, events, and productions
● Develop graphics for digital, print, and presentation requirements
● Support the creation of posters, banners, standees, certificates, backdrops,
and other event collateral
● Ensure visual consistency across all creative and communication materials

b) Marketing & Campaign Support
● Design assets for marketing and audience engagement campaigns
● Support campaign launches with creative requirements
● Adapt creative assets across multiple platforms and formats
● Work closely with marketing and content teams to meet campaign timelines

c) Creative Coordination
● Coordinate with content creators, production teams, and marketing personnel
● Support the implementation of brand guidelines and visual identity standards
● Assist in organizing and maintaining creative asset repositories
● Support creative review and revision processes

d) Documentation & Asset Management
● Maintain organized design files and project assets
● Assist in preparing artwork files for print and production
● Maintain creative archives, templates, and branding resources
● Document creative requirements and project updates when required

Secondary Responsibilities
● Support auditions, bootcamps, events, and production-related creative requirements
● Assist with sponsor branding implementation and promotional materials
● Coordinate with printers, vendors, and external creative partners when required
● Support photography, videography, and content teams with graphic requirements
● Assist with event branding installations and venue branding requirements
● Support content planning and visual storytelling initiatives
● Assist with project reporting and creative progress tracking
● Support cross-functional teams on special projects and organizational initiatives

Qualifications & Skills Required
● Graduate/diploma in Graphic DesigningVisual Communication, Fine Arts, Multimedia
Design, Animation, Mass Communication or related Creative Disciplines
● Equivalent practical experience demonstrated through a strong portfolio of design
work or Internship, freelance, volunteer, academic, or portfolio-based
● Strong understanding of graphic design principles
● Proficiency in Adobe Photoshop, Illustrator, Canva, or similar design tools
● Typography, layout, and visual composition skills
● Basic understanding of print production and digital design requirements
● Creative thinking and visual storytelling abilities
● Time management and multitasking capabilities

Key Success Indicators
● Creative assets are delivered accurately and on schedule
● Brand consistency is maintained across all materials
● Marketing and production teams receive timely creative support
● Design files and asset libraries remain organized and accessible
● Creative revisions are managed efficiently
● Campaigns, events, and productions are supported with high-quality visual materials
● Team members receive timely support throughout project execution

Reporting Structure
● Reports To: Brand and Creative Strategy Lead
● Works Closely With: Creative Team, Marketing Team, Production Team, Event
Operations Team & External Creative Partners and Vendors

Role Overview
The Talent & Participant Welfare Intern will support the Talent & Bootcamp Manager in
ensuring the smooth coordination, well-being, and overall experience of contestants and
participants throughout the Hillywood Fiesta journey. This role is ideal for individuals who
enjoy working closely with people, managing participant experiences, solving problems, and
supporting large-scale talent development programs. The intern will play a key role in
supporting bootcamp operations, contestant welfare, participant communication, and
day-to-day coordination activities.The role requires strong interpersonal skills, empathy,
organization, and a willingness to remain actively involved in on-ground operations
throughout the bootcamp and event phases.

Primary Responsibilities
a) Talent & Participant Coordination
● Support contestant onboarding and registration processes
● Maintain participant records, profiles, and information databases
● Assist in communicating schedules, updates, and instructions to participants
● Serve as a point of contact for contestant queries and concerns
● Support daily coordination between contestants and project teams

b) Participant Welfare & Support
● Monitor participant well-being and overall experience throughout the program
● Assist in addressing participant concerns and escalating issues when
required
● Support accommodation, meal, and welfare-related coordination
● Help ensure a safe, positive, and supportive environment for participants
● Assist contestants in adapting to bootcamp schedules and activities

c) Bootcamp Operations Support
● Support the day-to-day execution of bootcamp activities
● Coordinate attendance tracking and participant movement
● Assist in managing training schedules, workshops, and activities
● Support facilitators, trainers, and mentors during bootcamp sessions
● Help ensure participants are informed and prepared for all activities

d) Coordination & Communication
● Coordinate with operations, logistics, production, and event teams
● Support communication between participants and management teams
● Assist with scheduling and participant-related follow-ups
● Support documentation and reporting related to participant management

Secondary Responsibilities
● Support auditions and talent screening activities when required
● Assist with travel and accommodation arrangements for contestants
● Support contestant transportation and logistics coordination
● Assist in organizing recreational and engagement activities during bootcamp
● Support participant check-ins, registrations, and event-day operations
● Assist with volunteer coordination related to participant management
● Support talent-related documentation and reporting activities
● Assist cross-functional teams during special projects and event operations

Qualifications & Skills Required
● Graduate/diploma in Human Resource Management, Psychology, Social Work, Event
Management, Hospitality Management, Business Administration & Mass
Communication
● Internship, volunteer, student leadership, event, hospitality, community engagement,
youth development, or people-management experience preferred.
● Strong interpersonal and communication skills
● People management and relationship-building abilities
● Organization and coordination skills
● Conflict resolution and problem-solving abilities
● Empathy and emotional intelligence
● Documentation and reporting skills
● Basic proficiency in MS Office and Google Workspace
● Ability to work effectively in dynamic and fast-paced environments

Key Success Indicators
● Contestants receive timely support and assistance
● Participant concerns are addressed promptly and professionally
● Bootcamp activities run smoothly and efficiently
● Participant records and documentation remain accurate
● Contestants remain informed, engaged, and supported throughout the program
● Coordination between participants and project teams remains effective
● A positive participant experience is maintained throughout the Hillywood Fiesta
journey

Reporting Structure
Reports To: Talent & Bootcamp Manager
Works Closely With: Talent Management Team, Bootcamp Team, Operations Team,
Event Operations Team, Production Team & Participant Support Volunteers