The Talent & Bootcamp Manager is responsible for the planning, coordination, welfare, management, and day-to-day operation of the Hillywood Fiesta Bootcamp.
The role exists to ensure that contestants, mentors, trainers, and guest facilitators are properly coordinated while maintaining a structured, engaging, safe, and professionally managed bootcamp environment.
The Talent & Bootcamp Manager serves as the primary point of contact for all contestant-related matters throughout the bootcamp period.

The Talent & Bootcamp Manager will:

Bootcamp Operations & Scheduling (Primary Function)

• Develop and manage the full bootcamp schedule — including daily activity timetables, session plans, mentor rotations, and rest periods.
• Oversee the day-to-day running of the bootcamp facility, ensuring all sessions start on time, spaces are prepared, and equipment is in place.
• Coordinate with the Operations & Strategy Lead and Program Manager on logistical requirements across the bootcamp phase.
• Maintain a live operations tracker covering contestant attendance, session completion, incidents, and daily status updates.
• Identify and resolve operational disruptions quickly, escalating critical issues to the Operations & Strategy Lead when required.
• Ensure all bootcamp activities run to schedule and that any changes are communicated clearly and promptly to all relevant parties.

Contestant Management & Welfare

• Serve as the primary point of contact for all contestants throughout the bootcamp — addressing questions, concerns, and day-to-day needs.
• Maintain a structured and supportive environment that balances performance expectations with participant wellbeing.
• Monitor contestant welfare, morale, and engagement throughout the bootcamp — and flag concerns to leadership early.
• Manage contestant conduct, discipline, and conflict resolution in line with project guidelines and with professionalism and fairness.
• Coordinate contestant accommodation, meals, transport, and daily logistics in collaboration with the operations team.
• Maintain accurate contestant records — including attendance, health and safety declarations, consent documentation, and participation logs.
• Support participants in managing the emotional and physical demands of an intensive bootcamp experience.

Mentor, Trainer & Facilitator Coordination

• Coordinate the scheduling and logistics for all mentors, trainers, and guest facilitators across the bootcamp program.
• Brief mentors and trainers on session requirements, contestant needs, and program objectives before each session.
• Ensure mentors and trainers have all materials, equipment, and space requirements confirmed ahead of each session.
• Collect feedback from mentors and facilitators after sessions and relay relevant insights to the Creative Production Lead and PMO.
• Maintain strong working relationships with all mentors and trainers throughout the bootcamp duration.

Production & Content Support

• Work closely with the Production Team to coordinate filming schedules, camera access, and contestant availability for content creation.
• Ensure contestants are briefed on production requirements and are prepared for filming, interviews, and OTT content sessions.
• Flag any welfare or scheduling conflicts between production requirements and participant wellbeing to the Creative Production Lead.
• Support the capture of behind-the-scenes content, contestant stories, and bootcamp moments that serve marketing and OTT objectives.

Communication & Reporting

• Provide daily operational updates to the Operations & Strategy Lead and PMO Coordinator covering session completion, incidents, and upcoming requirements.
• Prepare end-of-week bootcamp summaries for PMO leadership including attendance, progress, welfare flags, and operational highlights.
• Maintain clear and professional communication with contestants, mentors, families (where relevant), and all internal stakeholders.
• Escalate any safety, welfare, or conduct concerns immediately through the appropriate reporting channels.

Post-Bootcamp Support (As Required)

• Support the transition of bootcamp finalists into the Grand Finale phase — including logistics, briefings, and welfare handover.
• Assist with documentation of bootcamp outcomes, learnings, and recommendations for future editions.
• Support the Marketing Team with contestant profiles, stories, and content assets for post-bootcamp audience engagement.

This role reports directly to the Operations & Strategy Lead and works closely with the PMO Director, Program Manager, Creative Production Lead, Production Team, and all Mentors and Trainers engaged on the project.

This role is well-suited to a confident and people-focused professional who is equally comfortable managing logistics and supporting the emotional wellbeing of participants in a high-intensity, residential environment.

• Bachelor’s degree in any discipline.
• Demonstrated experience in talent coordination, bootcamp management, residential program management, event operations, or a related people-management role.
• Strong interpersonal and communication skills — ability to build trust with contestants, mentors, and senior stakeholders simultaneously.
• Experience managing schedules, logistics, and operations across multiple concurrent activities.
• Ability to manage conflict, maintain discipline, and handle sensitive welfare situations with professionalism and empathy.
• High attention to detail in maintaining records, schedules, and operational documentation.
• Ability to work in a fast-paced, residential, high-pressure environment with composure and flexibility.
• Willingness to be present full-time at the bootcamp venue for the duration of the bootcamp phase.

• Prior experience managing talent, contestants, or participants in an entertainment, sports, or performance program.
• Familiarity with OTT content production environments and the requirements of on-camera talent management.
• Experience coordinating mentors, trainers, or external facilitators in a structured program setting.
• Knowledge of Northeast India’s cultural landscape and sensitivity to the regional context of participants.
• Prior experience in a startup, NGO, or small-team environment where agility and initiative are expected.